Viewing Events by Summary - List View Format
This Calendar view allows you to examine a dated range
of events in a list format with more details about an event
than some other Calendar views. The summary view may
include details about an event such as an event image,
event name, event date/time, location, and brief
description. At the top of the screen, the current
date range is displayed. At the top of the screen,
the current Category and Subcategory Name(s) will be
displayed. When first navigating to the Summary View
screen "All Categories" will be displayed at the top of the
screen until you make a category selection. Notice if
"Multiple Categories" is selected this will be displayed on
the top of the screen, you can then click on the "View"
link to see the current Multiple categories being
searched.Advanced options available for each
View screen include:
- PRINT: Use this icon to launch
a printer-friendly view of the current list that you are
viewing. Once the printer-friendly screen is
opened, you will be prompted by your printer setup
options on the steps required to print the screen
- DOWNLOAD: Use this icon to
launch a window with selections for downloading all
events within your current Calendar view. Options
for downloading include CSV, iCal and XML. Choose
your file type from the available selections and click
the SUBMIT button to begin the download process.
You will be prompted to also select if you would like to
SAVE or OPEN the downloaded file.
- SUBSCRIBE: Use this icon to
launch a window with selections for setting up an event
subscription based off your current Category/Subcategory and/or Location
selections. If you choose to SUBSCRIBE at the
Category or Location Calendar level, then you will receive email
notifications of any new or updated events within the
Categories, Subcategories, or Locations selected for your
subscription. *NOTE: The
more Categories, Subcategories, or Locations that you subscribe to, the more emails
you may receive regarding new and updated events.
You will receive an email as soon as an event is added or
updated within your Subscription list.
The following specific rules are applied to subscription emails
- When you subscribe to a calendar, you subscribe to a feed of events matching both one of the categories you've searched on AND one of the locations selected (assuming you have searched on both).
- Subscriptions to public calendar are separate from the private calendar. So, for example, if you subscribe to a location on public calendar, you would only get public events in that location. You would need to subscribe to the location on private calendar as well to be alerted to private events in the location.
- When you receive notices about events, you will receive one email/text per subscription you have configured. For example, if you subscribe to a facility more than once, you will get separate emails for the two subscriptions. The unsubcribe links are unique to each individual subscription, so users can utilize them to remove duplicates they are receiving.
- While a subscription may be tied to several categories and locations, only those that match the event will be shown in the notification for that subscription. Also, the subscribe link will only remove those particular categories and/or locations from the existing subscription.
- Unsubscribes are tied to the individual subscription matched. So if you subscribed to a category/location pair in more than one subscription, only one will be removed.
Use the top navigation areas to:
- Select a Display Format:
Options include Date/Time View, Category View, Location View,
Summary View and Grid View. Select a value from
the drop-down list to automatically navigate to that
Calendar View format.*NOTE:
Selection of different display formats may be
disabled for the calendar selection options. If you
do not see the drop-down selection box for Display
Format, then the feature was disabled for this
calendar. It is also possible for certain display options to
have been disabled.
- Quick Search Icons: Options
include Day, Week, Month, and Year Icons. Click on
any of these graphic icons in order to view the events
for the current day, week, month or year. You will
stay within the view format that you have chosen but the
date range of events included in the view will be based
off the icon selection for day, week, month, or
Other Search Options Available on the Left Hand Search
Calendar Grid: There are various options within
the Calendar Grid included on the Summary View.
- Month Selectors: Navigate to
the next and previous month's events by using the right
and left arrow selectors beside the current month.
If you select an arrow to the right of the month/year
displayed, it will navigate the grid to the next month
and change the events displayed in the list on the right
to the new month's events. If you select an arrow
to the left of the month/year displayed, it will navigate
the grid to the previous month and change the events
- Week Selectors: View the
Summary List for all events in a specific week of the
month, by clicking on the arrow to the left of a
particular week. If you select an arrow beside of a
particular week, then the week will highlight and the
corresponding events will display in the list on the
right hand side of the screen.
- Day Selectors: Click on any
day within the month grid displayed in order to view the
Summary List for that day of the month. If you
select one of the "dates" within the grid, it will
highlight that day on the Calendar grid and display the
list of events corresponding for that date on the right
hand side of the screen.
- Display Month: Use this
drop-down in order to quick select the month that you
would like to view. All twelve months of the year
are displayed and once selected, you will be
automatically navigated to the month selected for viewing
all events for that particular month.
Advanced Search Options Include:
- Date Range: Use these date
selectors to select a start and end date to refine the
events that are displayed in your results area to the
right. You can either choose the date by clicking
on the icon located to the right of the field or by
manually typing in the date with the format of
MM/DD/YYYY. Example of dates: 04/13/2009,
- Date Range/Time Range: Use
these drop-downs in order to select a range of days and a
range of time in order to refine the events that are
displayed in your results area to the right.
*NOTE: Date Range/Time Range
searching may be disabled for the calendar search
options. If you do not see the drop-down selection
boxes for Date Range and Time Range, then the feature was
disabled for this calendar.
Location(s) or Address
Searching: One of two location search
options may display in this area. You may see a
location drop-down menu in order to select from a
predefined list of location options, address search
fields (City, State, ZIP Code, County) to enter in a
location and find events with the location criteria
entered, or no location search options at all if
location searching was disabled for this Calendar.
- Location Drop-Down Option:
If the location drop-down is displayed, then you may
select a single location, multiple locations or all
locations in order to view events matching your
- Address Searching: Address
fields that will display, if this option was enabled,
include City, State, ZIP Code, and County.
Enter in as much criteria as you would like to
utilize for narrowing your search to display only
those events that meet all of the address criteria
- Proximity Searching (Miles Willing to
Travel): The exact name of this option may
vary but if you would like to search by proximity then
you are required to enter a ZIP Code and select from this
drop-down the exact radius, from the ZIP Code entered,
that you would like to search and view events.
- Category(s): Use this
drop-down in order to select a single Category of events
to view. You can also select to View All Categories
or to "Select Multiple" which will open a pop-up window
where you can check those Category(s) and Subcategory(s)
of interest to you as part of your search. If
multiple Category(s) and Subcategory(s) have been
selected to view, you can use the "View" option located
next to the Category title to view all the Category(s)
and Subcategory(s) that have been selected.
*NOTE: Category searching
may be disabled for the calendar search options. If
you do not see a category drop-down selection box, then
the feature was disabled for this calendar.
- Keywords: Use this text area
to enter in a list of keywords as comma separated
values. The maximum number of characters that can
be entered in this keyword field is 50 characters.
If multiple Keywords have been entered as comma separated
values, you can use the "View" option located next to the
Keyword title to view all the Keywords that have been
entered. *NOTE: Keyword
searching may be disabled for the calendar search
options. If you do not see a keyword search text
box, then the feature was disabled for this
Once you have selected your search criteria and hit the
"Submit" link, the selected search will be initiated and
the resulting events that match the selected criteria will
display in the list on the right of your screen. If
there are no events found that match the search criteria,
then a message is displayed and will inform you to "There
were no events found matching your search criteria. Please
search again." You can choose to refresh the current
Calendar view and start a new search by clicking on the
"New Search" link located next to the Advanced Search
Viewing Events in Summary View Format
Events are broken down into two areas within the Summary
View: Highlighted Events and Events Matching the
selected search criteria.
- Highlighted Events: T his area
includes a list of all Highlighted Events that match the
current date and any date in the future. Use this
list to find events that are being highlighted for your
review! If no events are currently highlighted,
then you may not see a Highlighted Events area on the
- Main Event List: This list
includes those events that match your selected search
The following information will display for each
- Thumbnail Image: If an image
has been uploaded for an event and thumbnail images were
selected for display, then the column for thumbnail
images will display.
- Event Summary: The name of the
event that was added by the event administrator will
always display along with the event date and time.
Each event name is displayed as a hyperlink, which if
selected will navigate you to the Event Details
screen. Other event details that may display for
the event summary include: event location (location -
building - room) and event description.